When applying for ELbM scholarships, you are required submit an online application form following the steps described below:

ELbM plans to open call* for application as follows:

Call Opening date Closing date
First Sept. 11, 2020 January 31st 2021
Second March 1, 2021 Sept. 30, 2021
Third March 1, 2022 Sept. 30, 2022
Fourth March 1, 2023 Sept. 30, 2023
Very Important Ensure you obtain admission to your choice institution before you apply for ELbM scholarships

*Any change in plan to be communicated via this website

Important Notes:

  • Applicants for degree seeking scholarships at Stellenbosch must apply to both the university and the Department of Industrial Engineering between 1st March to 31st August of each year of application
  • Stellenbosch University requires all degree seeking scholarship applicants to pass entrance examination prior to admission.
  • All credit seeking scholarship applicants, in consultation with supervisors from both home and host institutions, must provide a detailed research plan/study plan and budget for approval in the host institution to ensure that the required work can be undertaken.
  • All applicants for staff scholarships, in consultation with host institution’s collaborator, must provide a detailed research plan and budget prior to arrival for approval to ensure that the required work can be undertaken.

IMPORTANT NOTICE FOR FIRST CALL FOR APPLICATION FOR ELbM SCHOLARSHIPS

Available opportunities in the first call for ELbM scholarship application

&nsbp; Credit Seeking Scholarships Degree Seeking Scholarships
Botswana International University of Science & Technology, (BIUST), Botswana Yes Yes
Federal University of Petroleum Resources, Effurun, (FUPRE), Nigeria. Yes Yes
Jomo Kenyatta University of Agriculture & Technology (JKUAT), Kenya Yes Yes
Stellenbosch University (SU), South Africa Yes No

Step 1: Eligibility Check

1.1 Which target group do you belong to? Check your target group

Target Group 1 (TG1) can be defined as:
African nationals and/or residents registered or having obtained a degree in one of the Higher Education Institutions that is a member of the ELbM consortium.

Target Group 2 (TG2) can be defined as:
African nationals and residents (students) registered in Higher Education Institution of African countries not included in the partnership, or whom have obtained a Higher Education Institution degree or equivalent from an institution of these countries. This allows for providing mobility opportunities to students working in public administration, public and private enterprises.

1.2 Who can apply?Check who can apply.

Each student target group has its own eligibility criteria. Please check the eligibility criteria of your student target group carefully.

Eligible Countries:

The eligible countries are presented in the table below

Regions of Africa Countries
  • Central: Burundi, Cameroon, Central African Republic, Chad, Congo, Congo (DRC), Equatorial Guinea, Gabon and São Tomé and Principe
  • Eastern: Comoros, Djibouti, Eritrea, Ethiopia, Kenya, Madagascar, Mauritius, Rwanda, Seychelles, Somalia, Sudan, South Sudan, Uganda and Tanzania
  • Northern: Algeria, Egypt, Libya, Tunisia and Morocco
  • Southern: Angola, Botswana, Lesotho, Malawi, Mozambique, Namibia, South Africa, Swaziland, Zambia and Zimbabwe
  • Western: Benin, Burkina Faso, Ivory Coast, Cape Verde, Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone and Togo

1.3 Which types and level of mobility are available to you? Read about our scholarship.

Available scholarships under the First call for application

Under this First Call for Applications ELbM will assign the following scholarships:

Credit Seeking Master (Exchange) (10 months):

  • 3 scholarships for candidates of Target Group 1
  • 1 scholarship for candidates of Target Group 2

Degree Seeking Master (Full Degree) (24 months):

  • 3 scholarships for candidates of Target Group 1
  • 2 scholarships for candidates of Target Group 2

Credit Seeking Doctorate (Exchange) (12 months):

  • 1 scholarship for candidates of Target Group 1
  • 1 scholarship for candidates of Target Group 2

Degree Seeking Doctorate (Full Degree) (48 months):

  • 1 scholarship for candidates of Target Group 1
  • 1 scholarship for candidates of Target Group 2

Academic and administrative staff mobilities (minimum and maximum 1 month):

  • 3 scholarships for candidates of Target Group 1 from ELbM partner institutions

Our scholarships include:

  • Roundtrip flight ticket and visa costs (using a preferred travel agent and calculated against direct linear distance)
  • Participation costs such as tuition fees, registration fees and service fees where applicable
  • Comprehensive Travel Insurance (Health, Accident and Travel)
  • A monthly subsistence allowance for the mobility period
  • Settling in Allowance
  • Research Costs: only eligible to students on mobility for 10 months or more and to students who are registered for a minimum of 2 years. The distribution of funds from this pool shall be decided by the partners on the basis of the actual research needs of selected students. Students will be required to submit a budget for research.
  • An extra allowance corresponding to the monthly subsistence allowances will be paid per academic year to female master students and doctoral candidates, for mobility equal or longer than 2 academic years.
  • You are eligible for a second return ticket in case the mobility is equal or longer than two academic years.
Type of Mobility Participation Costs (per academic year) Subsistence Allowance (per month) Research Costs (per academic year) Insurance costs (per month) Duration
Master €3,500 €600 €600 €75 Max 24 months
Doctorates €4,000 €900 €2000 €75 Max 48 months
Staff   €1200 €75 Max 6 months

Participation costs are transferred directly the host institution. Insurance is arranged by the co-ordinating institution on behalf of students.

Exchange opportunities (Masters and PhD): Students registered as full-degree students at one of the partner ELbM universities comprising the consortium, spend a short period (10 months minimum) at one of the other institutions in the consortium and return to their home institution after the exchange period to complete their degree at the home institution. Exchange students will spend their period at the host university as researchers mainly, being engaged in literature reviews, specialised theoretical or methodological training, sample characterisation, or field studies and they will closely co-operate with their host and home university supervisors.

Full degree ELbM scholarships for Master and Doctoral students: In order to be eligible for this scholarship applicants must:

  • Be a national and resident in any of the eligible countries covered by the relevant lot; (Students cannot apply to study in any institution within their home country)
  • Be registered/admitted at one of the HEIs within the Partnership at the time of the application for a scholarship (Target Group I) or be registered/admitted in a HEI (not included in the partnership) of a country of the lot or having obtained a HEI degree (or equivalent) by an institution of a country concerned by the lot (Target Group 2);
  • Have sufficient knowledge of the language of the courses in the host Institutions.

Academic and administrative staff mobilities: These opportunities are designed to address the need for professional development of university staff and are limited to staff employed by the consortium partner universities, and aside from the individual opportunity, are aimed at building enhanced mutual institutional knowledge. This is intended to lead to the development of cooperative projects, benchmarking exercises, guest lecturing, curriculum development, sharing of knowledge and academic resources such as libraries and infrastructure and sabbatical research periods are included in this type of mobility. Individual projects will require strong support of the sending institutions and a matching host mentor / academic colleague will be found to support all staff during their mobility period.

In addition to the above criteria there may be others defined internally by the partner institution to which you are applying. It is strongly recommended that applicants liaise with the relevant contact persons at the host institution and carefully read the “Guidelines for Applicants” and institutional and study programme information prior to submitting their application.

Step 2

Is your field of study eligible and available? Check the ELbM fields of study and its priority topics.

Available Fields of Study

Find here more information on the fields of study funded by ELbM

ELbM will ONLY fund scholarship for mobility in the following fields of study associated with manufacturing engineering

  • industrial & manufacturing engineering
  • industrial engineering
  • mechanical engineering (design & production engineering)
  • mechanical engineering (industrial engineering)
  • mechanical engineering (industrial & production engineering)
  • mechanical engineering (metallurgical & materials engineering)
  • manufacturing engineering

Note: ELbM scholarships will not fund an application outside these academic offerings

Step 3

Check which partner University offers what you are looking for at the study and research opportunities. Here you can also verify language and admission requirements. All Host Universities require you to apply for admission through their internal application process. Therefore, you are required to secure admission to your preferred University before you submit application for ELbM scholarship. Still missing some information about academic contents and requirements? Contact the partner university

Specific Study Opportunities and Contact Persons

Institution   Degree seeking Credit-seeking mobility Industrial & Manufacturing Engineering Industrial Engineering Mechanical (Design & Production Engineering) Mechanical (Industrial Engineering) Mechanical (Industrial & Production Engineering) Mechanical (Metallurgical & Materials Engineering) Admission requirements and procedures Contact local academic coordinator
Botswana International University of Science & Technology, (BIUST), Botswana Master           https://www.biust.ac.bw/postgraduate/ olakanmie@biust.ac.bw
Doctorate           https://www.biust.ac.bw/postgraduate/
Federal University of Petroleum Resources, Effurun, (FUPRE), Nigeria. Master             https://pg.fupre.edu.ng/panel/ otanocha.omonigho@fupre.edu.ng
Doctorate             https://pg.fupre.edu.ng/panel/
Jomo Kenyatta University of Agriculture & Technology (JKUAT), Kenya Master             http://www.jkuat.ac.ke/departments/mechanical/msc-mechanical-engineering/ hndiritu@eng.jkuat.ac.ke
Doctorate             http://www.jkuat.ac.ke/departments/mechanical/phd-mechanical-engineering/
Stellenbosch University (SU), South Africa. Master           https://ie.sun.ac.za/prospective-postgraduates/

https://www0.sun.ac.za/pgstudies/application-to-su-1.html

natashasacks@sun.ac.za
Doctorate           https://ie.sun.ac.za/prospective-postgraduates/

https://www0.sun.ac.za/pgstudies/application-to-su-1.html

Specific Research Opportunities and Contact Persons

No. Partner Academic programmes Teaching/research expertise Research Facilities Research focus Contact local academic coordinator
1. BIUST Industrial & Manufacturing Engineering Laser cladding (LC); Machine design; selective laser sintering/melting (SLS/SLM), laser assisted cold spray (LACS), materials science/engineering, powder atomisation, advanced materials characterisation,  Multicam 2000 series laser cutting machine, Plasma cutting machine, Flexible manufacturing cell; Advanced Materials Characterisation Facilities Laser cutting, cladding; laser welding (LW), SLS/SLM, LACS, Design & fabrication of metal powder atomiser, Powder atomisation, Modelling & Simulation of LbM processes olakanmie@biust.ac.bw
2. JKUAT Mechanical Engineering with specialisation in
(i) Industrial Engineering
(ii) Design & Production Engineering
 Additive and subtractive machining expertise, profile milling, laser cutting and printing, 3 D printing  Electro-discharge Machining, CNC Milling machine, Laser Printer/ Cutter, 3 D printer. [CB Milling  Laser Cutting and laser welding, Modeling and simulation, CNC Manufacturing through CAD and CAM, Computer aided engineering for manufacture, CO2 laser simulation and development hndiritu@eng.jkuat.ac.ke
3. FUPRE Mechanical Engineering Modelling of manufacturing processes   Laser cladding, laser cutting, laser welding, SLS/SLM otanocha.omonigho@fupre.edu.ng
4 SU Industrial Engineering&
Engineering Management
Advanced Manufacturing; Laser beam melting, Economics and management of LbM business enterprise; Full scale advanced manufacturing including elective laser melting/high speed machining; Material characterisation;
modelling and simulation of LbM processes; process economics resource efficiency of process chains
natashasacks@sun.ac.za
5 UNIBO Industrial and Manufacturing Engineering Laser based manufacturing: welding, cutting, surface treatments, cladding, marking and engraving.
Additive and subtractive technologies: machine tools and powder-bed based 3D printing.
7-axes robotic cell, nLight 3 kW fiber laser source for cutting and welding, Laserline 3 kW diode laser source for cladding and surface hardening, IPG 300-2000 Q-CW fiber laser source for cutting and welding, IPG 20 W Q-Switched fiber laser source for marking and engraving, material characterization facilities. Laser welding and cutting of difficult and high-reflectivity materials, laser welding of dissimilar materials, laser surface hardening, laser cladding and repairing, powder-bed additive manufacturing, laser processing of thin films metal and polymer). alessandro.fortunato@unibo.it

Modules for Masters degrees offered by ELbM partner institutions

ELbM partner institution Jomo Kenyatta University of Agricultural Technology (JKUAT), Kenya Federal University of Petroleum Resources, Effurun (FUPRE), Nigeria
Specialisation Industrial Engineering Production Engineering
Core Units Year I
Core Units
EME 3100 Factory Design and Layout
EME 3101 Quality Control
EME3103 Industrial Management
EME 3104 Applied Mathematics
Elective Units* (Select 2 Units)
EME 3102 Maintenance Management and Control
EME 3105 Production and Operations Management
EME 3106 Production and Inventory Control
EME 3107 Economic Decisions in Industrial Management
EME 3108 Forecasting,
EME 3109 Ergonomics
EME 3110 Methods Engineering
EME 3111 Operations Research
EME 3145 Manufacturing Systems
EME 3146 Application of CAD and CAM
EME 3112 Project

Year 2
EME 3200 Thesis

First semester
MEE 827 Production and Operations Management 3 credit unit
MEE 829 Quality Control and Management 3 credit unit
MEE 831 Fatigue 3 credit unit
MEE 833 Advanced Manufacturing Technology 3 credit unit
MEE 835 Metal Removal Processes 3 credit unit
MEE 837 Queuing Theory 3 credit unit

Second Semester
MEE 828 Engineering Economics 3 credit unit
MEE 830 Fracture Control for Design 3 credit unit
MEE 832 Manufacturing Automation 3 credit unit
MEE 834 Machine Tool structures and Vibrations 3 credit unit
MEE 836 Computer-Integrated Manufacturing 3 credit unit
MEE 838 Advanced Operations Research 3 credit unit
MEE 800 Project 6

Specialisation Design and Production Engineering METALLURGICAL AND MATERIALS ENGINEERING
Core Units Year 1

Core Units
EME 3104 Applied Mathematics
EME 3140 Engineering Measurements and Control
EME 3105 Production and Operations Management
EME 3141 Applied Stress Analysis
EME 3142 Machine Vibrations

Elective Units* (Select 2 Units)

EME 3143 Finite Element Theory and Application
EME 3144 Lubrication Theory and Design
EME 3145 Manufacturing systems
EME 3146 Application of CAD and CAM
EME 3147 Production Technology
EME 3148 Machining Processes and Tool Technology
EME 3149 Materials Technology
EME 3105 Production Management
EME 3140 Engineering Measurements and Control
EME 3106 Production and Inventory Control
EME 3109 Ergonomics
EME 3150 Design of Mechanisms
EME 3151 Applied Plasticity in Metal Forming
EME 3152 Design of Curved Shapes
EME 3153 Optimal Control Theory
EME 3154 Composite Materials and Plastics
EME 3112 Project

Year 2

EME 3200 Thesis

First Semester

MEE 841 Advanced Metallurgical Thermodynamics 3 credit unit
MEE 843 X-Ray Crysraphy 3 credit unit
MEE 845 Advanced Chemical Metallurgy 3 credit unit
MEE 847 Electronic Materials 3 credit unit
MEE 849 Advanced Mineral Processing 3 credit unit
MEE 851 Dislocation Theory 3 credit unit
MEE 853 Powder Metallurgy 3 credit unit
MEE 855 Flotation Theory and Practice 3 credit unit

Second Semester
MEE 842 Advanced Physical Metallurgy 3 credit unit
MEE 844 Transport Phenomenon 3 credit unit
MEE 846 Advanced Physical Metallurgy 3 credit unit
MEE 848 Advanced Corrosion 3 credit unit
MEE 850 Solidification Processing 3 credit unit
MEE 852 Advanced Fracture Mechanics 3 credit unit
MEE 854 Fine Particles Technology 3 credit unit
MEE 856 Iron and Steel Making 3 credit unit
MEE 800 Project 6

Step 4

  • Before entering the application platform, read our application guidelines (ELbM prospectus) to submit an eligible and successful application form. Find them in the Downloads section, at the top right of this webpage.

Download

Application guidelines (ELbM prospectus)

Step 5

Required Documentation

All documents must be provided in English language.

Each Host University may require for additional mandatory documents (e.g. Pre-Acceptance Letter, specific certificates, etc.) so you must check carefully its Academic offer where this information has been specified.

For some documents you can find the template to be used, you find the template in the Downloads section on the right.

5.1 Master Full degree

5.1.1 MANDATORY DOCUMENTS:

  • Passport or National ID
  • Bachelor’s certificate 
  • Transcript of Records of your Bachelor studies
  • At most 4-page Curriculum Vitae
  • Motivation letters: 1 per Host University. You can apply up to a maximum of 3 Host Universities. If you apply for 3 Host Universities, you must upload 1 motivation letter per each Host University. The 3 letters must be different!
  • Three (3) reference letters: One of the references must be from your last project supervisor.
  • Previous Intra-Africa/ACP Award Declaration. This is a declaration whose template is provided by ELbM consortium. You can find the template to be used in the “Downloads” section, at the top right of this webpage

Downloads
Intra-Africa/ACP Award Declaration

5.1.2. OTHER DOCUMENTS:

  • Language certificates. These are mandatory only if required by the Host University
  • Disadvantaged group supporting documents. These are mandatory only if you state to belong to a disadvantaged group
  • Target group 2 supporting documents. These are mandatory only if you apply under the Target Group 2 (A letter confirming your registration for postgraduate degree in your home institution).
  • All other documents you consider useful to evaluate your profile.
  • Pre-acceptance Letter issued by the Host University. All Host Universities require a pre-acceptance letter in order to be evaluated for ELbM Scholarship. If you do not upload this document when submitting your ELbM application, your application will not be considered valid and be excluded.

5.2 Master Exchange

5.2.1 MANDATORY DOCUMENTS FOR ALL TARGET GROUPS:

  • Passport or National ID
  • Proof of registration at a Master programme in your Home Institution
  • Transcript of Records of your Master studies
  • Bachelor’s certificate together with its Transcript of Records
  • At most 4-page Curriculum Vitae
  • Motivation letters: 1 per Host University. You can apply up to a maximum of 3 Host Universities. If you apply to 3 Host Universities you must upload 1 motivation per each Host University. The 3 letters must be different!
  • 2 Reference letters: One reference letter from your home institution supervisor
  • ELbM tentative study plan (your proposed mobility project). In the case you apply for 3 Host Universities you must upload 3 ELbM tentative study plans (1 per Host University). You must use the template found in the Downloads section, at the top right of this webpage
  • Previous Intra-Africa/ACP Award Declaration. This is a declaration whose template is provided by ELbM consortium. You can find the template to be used in the Downloads section, at the top right of this webpage

Download
Intra-Africa/ACP Award Declaration
ELbM Study Plan Template
ELbM Research Proposal Template

5.2.2. OTHER DOCUMENTS:

  • Language certificates. These are mandatory only if required by the Host University
  • Disadvantaged group supporting documents. These are mandatory only if you state to belong to a disadvantaged group
  • All other documents you consider useful to evaluate your profile
  • Pre-acceptance Letter issued by the Host University. All Host Universities require a pre-acceptance letter in order to be evaluated for ELbM Scholarship. If you do not upload this document when submitting your ELbM application, your application will not be evaluated.

5.3 Doctorate Full Degree

5.3.1. MANDATORY DOCUMENTS:

  • Passport or National ID
  • Bachelor and Master certificates together with their Transcript of Records.
  • At most 4-page Curriculum Vitae
  • Motivation letters: 1 per Host University. You can apply up to a maximum of 3 Host Universities. If you apply for 3 Host Universities you must upload 1 motivation per each Host University. The 3 letters must be different!
  • 3 Reference letters: One of the reference letters must be from your Master supervisor
  • ELbM Research project proposal. In the case you apply for 3 Host Universities you must upload 3 ELbM Research project proposals (1 per Host University). You must use the template found in the Downloads section, at the top right of this webpage 
  • Previous Intra-Africa/ACP Award Declaration. This is a declaration whose template is provided by ELbM consortium. You can find the template to be used in the Downloads section, at the top right of this webpage

5.3.2. OTHER DOCUMENTS:

  • Language certificates. These are mandatory only if required by the Host University
  • Disadvantaged group supporting documents. These are mandatory only if you state to belong to a disadvantaged group
  • All other documents you consider useful to evaluate your profile
  • Pre-acceptance Letter issued by the Host University. All Host Universities require a pre-acceptance letter in order to be evaluated for ELbM Scholarship. If you do not upload this document when submitting your ELbM application, your application will not be evaluated.

5.4 Doctorate Exchange

5.4.1. MANDATORY DOCUMENTS:

  • Passport or National ID
  • Proof of registration at a PhD programme in your Home Institution
  • Bachelor and Master certificate together with their Transcript of Records.
  • At most 4-page Curriculum Vitae
  • Motivation letters: 1 per Host University. You can apply up to a maximum of 3 Host Universities. If you apply for 3 Host Universities you must upload 1 motivation per each Host University. The 3 letters must be different!
  • 3 Reference letters: One of the reference letters must be from your Home Institution supervisor
  • ELbM Research project proposal. In the case you apply for 3 Host Universities you must upload 3 ELbM Research project proposals (1 per Host University). You must use the template found in the Downloads section, at the top right of this webpage
  • Previous Intra-Africa/ACP Award Declaration. This is a declaration whose template is provided by ELbM consortium. You can find the template to be used in the Downloads section, at the top right of this webpage

5.4.2. OTHER DOCUMENTS:

  • Transcript of Records of your PhD studies, if any
  • Language certificates. These are mandatory only if required by the Host University
  • Disadvantaged group supporting documents. These are mandatory only if you state to belong to a disadvantaged group
  • All other documents you consider useful to evaluate your profile
  • Pre-acceptance Letter issued by the Host University. All Host Universities require a pre-acceptance letter in order to be evaluated for ELbM Scholarship. If you do not upload this document when submitting your ELbM application, your application will not be evaluated.

5.5 Academic/Administrative Staff Exchange

5.5.1. MANDATORY DOCUMENTS:

  • Passport or National ID
  • Proof of registration. This a certificate issued by your Home University stating that you are an Academic/Administrative Staff employed at your Home University.
  • 4-page Curriculum Vitae
  • For Academic staff only: list of main publications, research projects, titles and awards received
  • For Administrative staff only: description of the position covered, tasks and responsibilities
  • Motivation letters: 1 per Host University. You can apply up to a maximum of 3 Host Universities. If you apply for 3 Host Universities you must upload 1 motivation per each Host University. The 3 letters must be different!
  • Reference letters: at least one issued by the Head of your Department/Office responsible to approve your leave.
  • ELbM Work plan proposal. In the case you apply for 3 Host Universities you must upload 3 ELbM work plan proposals (1 per Host University). You must use the template found in the Downloads section, at the top right of this webpage 
  • Previous Intra-Africa/ACP Award Declaration. This is a declaration whose template is provided by ELbM consortium. You can find the template to be used in the Downloads section, at the top right of this webpage

5.5.2. OTHER DOCUMENTS:

  • Language certificates. These are mandatory only if required by the Host University
  • Disadvantaged group supporting documents. These are mandatory only if you state to belong to a disadvantaged group
  • All other documents you consider useful to evaluate your profile 
  • Pre-acceptance Letter issued by the Host University. All Host Universities require a pre-acceptance letter in order to be evaluated for ELbM Scholarship. If you do not upload this document when submitting your ELbM application, your application will not be evaluated.

Downloads

  • ELbM Study Plan Template
  • ELbM Research Project Proposal Template
  • ELbM Workplan Proposal Template
  • Previous Intra-Africa-ACP Award Declaration

Step 6

Step 6.1 – Eligibility Check

All applications will be checked under the following criteria:

Completeness: All the mandatory documents have been uploaded by the candidate in her/his official ELbM application form. We will not accept any document sent via e-mail, fax or regular mail. All the documents must be enclosed in your official on-line ELbM application.

6.1.1 Eligibility requirements:

  • the candidate meets all the Intra-Africa eligibility requirements.
  • the candidate meets all the ELbM requirements: Acceptance letter from Host Institution + Agreed workplan/research proposal with host supervisor.
  • ONLY FOR TARGET GROUP 1: The candidate meets proposed Host University internal admission requirements. We invite these candidates to contact ASAP the ELbM contact person at their proposed Host University in order to verify the internal admission requirements.

6.1.2 Scholarships

: The candidate did apply for an available type of scholarship for her/his level and type of mobility. Please check our scholarships offered under this First call for application.

Target Group: The candidate did apply for the correct Target group. In the case the candidate did not, she/he will be moved to the correct Target Group.

Actors in charge to carry out the Eligibility Check:

  • Target group 1 candidates: ELbM Co-ordinating Office + ELbM Selection Taskforce
  • Target group 2 candidates: ELbM Co-ordinating Office + ELbM Selection Taskforce + Inclusion Taskforce.

Step 6.2 – Academic Evaluation by Home and Host Universities

Applications will be evaluated by Home and Host universities according to the following Evaluation criteria:

Criteria Score Target Group Type of mobility Responsible
6.2.1. Academic performance and Candidate profile 0 – 5 ALL ALL Selection Taskforce
6.2.2. Mobility project 0 – 5 ALL Not applicable to Full Master candidates Selection Taskforce
6.2.3. Motivation 0 – 5 ALL ALL Selection Taskforce
6.2.4. Language Yes/No ALL ALL Selection Taskforce
6.2.5. Institutional impact of the mobility Narrative assessment TG1 only ALL Selection Taskforce
6.2.6. Inclusion impact of the mobility Narrative assessment TG2 only ALL Selection Taskforce + Inclusion Taskforce
6.2.7. Disadvantaged group Narrative assessment ALL ALL TG1: Selection Taskforce

TG2: Selection Taskforce + Inclusion Taskforce

6.2.8. Inclusive development YES/NO ALL ALL Host University
Criteria 6.2.1, 6.2.2 and 6.2.3
Grading scale applied: 0 = Rejected 1 = Sufficient 2 = Fair; 3 = Good 4 = Very Good 5 = Outstanding
Note: If the candidate scores less than “3” in anyone of the criteria 6.2.1, 6.2.2 and 6.2.3, then her/his candidature will be automatically rejected.

Criteria 6.2.4

: In the case the candidate gets a “NO” for the criteria 6.2,4 the Host University can decide to admit the candidate under the condition s/he will submit the required Language certificate before starting the mobility and by a certain deadline that will be notified to the candidate.

Criteria 6.2.5, 6.2.6, 6.2.7 and 6.2.8

: These will be used during the Step 6.4 – Allocation of scholarships by the Selection Committee as precedence criteria.

Step 6.3 – Rejection notification and Appealing procedure

In the case an application is “rejected” from the selection process at Step 6.1 or Step 6.2 the candidate will be notified via e-mail and will have the opportunity to appeal within 5 days against the rejection reason by providing well justified reasons.

Nevertheless, all candidates should be aware that at this stage it will not be possible to provide additional documents or missing documents that have not been previously enclosed in the official application form at the time of submission of application. Therefore, in the case the reason for rejection is “the applicant did not provide a Transcript of Records” or “the applicant did not provide the Language certificate” and so on, the only applicable appeal will be to demonstrate that the supposed missing document has been actually uploaded in the application form. We strongly recommend that all applicants save the PDF version of their application form and supporting documents upon submission of their application. 

The Rejection notification and Appealing procedure will start as soon as both Step 6.1 and Step 6.2 are concluded. Only Rejected candidates will receive a notification message via e-mail. Once the Rejection Notification process and the Appealing procedure are concluded, a message board will be sent through the Application Tool.

Step 6.4 – Allocation of Scholarships

The allocation of available scholarships will be carried out by the Selection Committee starting from the Academic evaluation received at Step 2 and considering the following general balance criteria:

6.4.1 Distribution of scholarships per country, type of mobility and target group according to the budget approved by the EACEA;

6.4.2 Balanced distribution among host universities;

6.4.3 Balanced distribution among home universities;

6.4.4 Balanced distribution among the fields of study;

6.4.5 Gender balance

6.4.6 Disadvantaged groups will be favoured during the allocation;

6.4.7 Candidates who submit a research proposal or work plan based on application of laser-based manufacturing technology will be favoured during the allocation;

6.4.8 Priority will be given to applicants who have never received an Intra-Africa/ACP scholarship and have never have opportunity to study abroad (outside their home or resident country).

The results of the Allocation of Scholarships will be:

  • One Selected List with the list of people who will receive ELbM scholarship;
  • One Reserve List with the list of candidates who did successfully pass Step 6.1 and 6.2 but eventually it has not been possible to assign them ELbM scholarship. This Reserve List will be used only in the case of a candidate from the same competition group will reject our scholarship offer or in the case of additional funding.

As a matter of principle, no application will be rejected during Step 6.4 unless there exist justified reasons to do so. The Selection Committee can decide to reduce the Reserve List in case of huge numbers of successful applications. In this case further applications can be rejected also at Step 6.3 according to specific criteria that will be established during the Selection Committee meeting. Step 6.4 does not foresee any opportunity for the candidate to appeal against the Selection Committee decision. The candidates can request the ELbM Coordinator the criteria applied during the distribution of the available scholarships and why the Selection Committee decided to assign the scholarship to the applicants that will appear in the Selected List.

We remind you that the main objective of the Selection Committee is to find the best balance among the criteria 6.4.1, 6.4.2, 6.4.3, 6.4.4 and 6.4.5 above listed.

Step 6.5 – Announcement of Selection Results

Find below the timing and procedure that will be followed in order to announce the results. As you know this First call for application schedules a single deadline for all prospective applicant. Therefore, results will be also announced on a single timing for all successful applicants. 

March 31st 2021: The List of Selected grantees will be published on the ELbM website. Selected candidates will be notified via e-mail together with the notification package consisting of: Nomination letter, Acceptance/Not acceptance Letter, Scholar Contract and Info Sheet.

Some information for future ELbM grantees are already available at the page “What next if I win” where you can already have an idea of what expects you in case of being awarded an ELbM scholarship. All successful ELbM Master and PhD scholars will be asked to start their mobility according to the commencement of the academic calendar of each Host University as shown below: 

ELbM Institution Date of commencement of study
Botswana International University of Science & Technology (BIUST) Botswana August and February 
Federal University of Petroleum Resources, Effurun, (FUPRE) Nigeria September 
Jomo Kenyatta University of Agriculture & Technology (JKUAT), Kenya May  
Stellenbosch University (SU), South Africa. January 

All ELbM scholars must abide with the starting date as specified in her/his Scholarship Award Letter. Where the institutional regulations permit, all ELbM scholars will be requested to agree a starting date with their Host University/Supervisor. In all cases, all scholars selected during First Call for Application must start their mobility before 30/06/2021. Staff candidates will be asked to agree a starting date with their Host University. In all cases, all staff candidates must start their mobility before 30/06/2021.

Step 7

  • If you have successfully carried out steps 1, 2, 3, 4, 5 and 6 you are ready to apply, enter the application form

[Application portal]

Step 8

Would you like to know what happens in the case you are awarded an ELbM scholarship? Discover it at the What next if you win page.

What next if you win an ELbM Scholarship?

Find here a general overview of what will happen in the case you are awarded an ELbM scholarship.

Step 8.1 – SCHOLARSHIP ACCEPTANCE

You will be sent a Nomination/Award Letter via email and asked to accept or reject ELbM scholarship within a certain deadline by sending an Acceptance Letter. Other documents to accompany the Nomination/Award Letter to be sent to you are

  1. Pre-departure Information (Visa guidelines),
  2. Model Mobility Agreement for Staff,
  3. Model Learning Agreement for Degree Seeking Mobility,
  4. Model Learning Agreement for Credit Seeking Mobility.

Please find the template for each document i, ii, iii, iv and v in the Attachment Section. All ELbM scholars will have to agree the starting date directly with the Host University/Supervisor.

Attachment Section

Pre-departure Information (Visa guidelines)

Model Nomination letter and Student/Staff Agreement

Model Mobility Agreement for Staff 

Model Learning Agreement for Degree Seeking Mobility 

Model Learning Agreement for Credit Seeking Mobility 

Model Transcript of Records 

Step 8.2 – GET INFORMED

You will contact your Host Institution in order to receive pre-departure information about the university, the town where you will live, about how to organize your mobility and what are the documents to be produced before leaving according to the immigration laws of the hosting countries (e.g. VISA) and the admission procedure of the hosting universities (e.g. any specific document that is mandatory for the enrolment and to be produced in your home country).

Step 8.3 – GET PREPARED:

You will have to obtain the main following documents:

  • Immigration documents: VISA for Study reason or any other immigration documents as required by the hosting country according to the national laws. Read more about VISA in our FAQ section and Pre-Departure Information.
  • Admission documents: you may be required to produce official documents in your home country in order to register at your host university. Read more about it in our Pre-Departure Information.
  • Logistics: you will organize with the help of your prospective Host University the logistics of your stay abroad: accommodation, scholarship management, classes, integration to the university life, etc.
  • ELbM documents: Exchange students and Staff will have to complete and get signed appropriate documents listed in Attachment Section in 7.1. Read more about these documents in our FAQ section.
  • Flight and insurance: The ELbM Team will book and buy your flight and your insurance, you will not have to cover these costs directly.
  • Step 8.4 – Enjoy your mobility

You will travel to your Hosting country and university. You will have to attend academic activities and perform successfully. You will moreover enjoy all the other aspects of an academic mobility:

  • Live in an international academic context
  • Get in contact with different teaching and research methods and facilities
  • Live and travel around a different African country
  • Meet other students
  • Meet a different culture and habits

Step 9: Cancellation of Studies

Important to note in the event of interrupted studies or in the case of drop-out

The scholarship can be put on hold if the student must temporarily leave the host institution following duly justified and well documented reasons (i.e. illness etc.). In that case, the scholarship payment must be interrupted until he/she has returned to the host institution and can actively participate in the activities. If despite the temporary absence, the scholarship holder can catch up on the study/research without extending the originally agreed scholarship duration, the monthly allowances corresponding to the period of interruption could be paid to the candidate if agreed among the partners and notified to the Agency (EACEA).

If the reasons are due to force majeure, the absence of the scholarship holder would lead to an extension of the originally agreed eligibility period in order to finalise the mobility concerned. Hence, the Coordinator must send to the Agency a duly substantiated request to extend the eligibility period of the Grant Agreement in question. This request will be treated as an official amendment.

If the interruption is due to academic reasons, as students have to study or carry out research or other activities for a short period at the home country or at other countries which are not the ones of the institutions included in the partnership, the monthly allowance is not paid for this period. Mobility flows are not allowed between institutions placed in the country of origin/nationality of the individual(s) concerned. The interruption can take place only after 6 consecutive months of study at host institutions.

The mobility for staff can be split in several shorter periods of minimum one month each.

If a scholarship holder decides to withdraw before or during the study period, the Partnership has the possibility to replace her/him from the reserve list and within the deadlines for start of mobility of the respective cohort. If such replacement is not possible, the remaining monthly allowance and participation costs could be reallocated to another scholarship holder.